Sales & Needs Assessment

Spartan Business Systems, Inc. Sales Consultants will conduct a high level survey of existing document-centric processes. Our goal is through a complete discovery; create a knowledge and understanding of the business processes currently in place and to identify both efficiencies as well as shortcomings.

Spartan Business Systems, Inc. is an expert in assessing your organizations needs and processes and determining whether digital copiers, color copiers or laser printers would create the best solution for your situation.

We will help you identify for yourself those key factors which are critical to your success in creating your desired outcome or results.

Once we have identified these factors, we then help you evaluate the range of vendor products, comparing each product’s features and capabilities, flexibility, cost of ownership, scaleability, and, most importantly, consistency with your needs and objectives.

Every enterprise wants to cut costs, improve efficiency, and boost productivity. And opportunities to make these improvements exist within the enterprise document workflow.

Often inefficiencies like too many slow, old, printers waste time and energy. The logistics of keeping supply rooms full of toner cartridges creates needless overhead. A thorough review of leasing and service agreements often find immediate areas of cost savings. Obsolete technology poses a significant risk to data security, and is absent of any meaningful audit trails.

This is where Spartan Business Systems, Inc. can help. By engaging our Sales Consultants Needs Assessment, your enterprise can optimize your document workflow and potentially save your organization up to 40 percent in related costs!

How Can Your Business Achieve a Cost-Savings of Up To 40 Percent?

Realize up to a 20 percent savings from reduced hardware, toner and supply purchases:
• Less machines to service
• Fewer toner cartridges to buy
  
Realize up to a 20 percent savings from optimized document workflow
• Duplexing (printing on both sides of paper)
• Off-peak printing to ensure efficiency
• Personalized LCD display
• Transition paper intensive processes to electronic document management

To help you effectively implement the program, we incorporate feedback from stakeholders in your organization, including the needs and objectives of your key decision-makers, before making any recommendations.

Assessing Your Printer and Copier Technology Needs
Your enterprise uses a complex mix of printing technologies, which must support a variety of applications and must process different volumes at different times of the day. This is costly and inefficient. Balancing efficiency, productivity, and cost is always a challenge for enterprise IT departments.

Spartan Business Systems, Inc. Consultants meet this challenge by carefully examining your digital document infrastructure and identifying best practice solutions tailored for your enterprise.
Key areas of interest include the following:

• Peak periods of output - Can your hardware efficiently process normal workloads and still provide enough power for your most demanding print jobs
• Proximity to users - Is your hardware located in optimal areas for access by users
• Work environment and physical layout of facility - Does your hardware meet the needs of the workgroups and IT while reducing noise pollution
• Total cost of ownership objectives – Does your hardware deliver cost-savings and solutions that promote user acceptance and inspire business productivity
• Key system applications - Do your host or legacy applications and client-server or enterprise resource planning applications have unique printer data streams and driver requirements

Ensuring Your Data Security
In industries like insurance, healthcare and financial services, an organization can face heavy federal regulations and data security risks. The cost of non-compliance can be high, and, in today’s networked office, legacy document technology can be a major liability.

Our Sales Consultants and Vendor Engineers evaluate your unique security needs and provide solutions such as ID card/badging authentication and menu customization designed to provide maximum data protection and traceability.

Methodology
On the front end of the analysis, our experts perform the following tasks:

• Gather data efficiently
• Analyze the human element to maximize user productivity
• Map future solutions roadmap to align with user requirements
• Map future solutions roadmap to maximize IT integration
• Minimize user-resistance - Create business rules that allow for desktop printers
• Implement low cost desktop & workgroup devices
• Balance cost savings, user productivity, and solutions

On the back-end of this process, our experienced professional services & solutions specialists provide the personalized support that is required to complete the implementation successfully. Unlike the “BIG” consultants that leave jobs incomplete and non-functional.

Building a Model
To perform an accurate analysis of any system, you must create a detailed model of the system. The Spartan Business Systems, Inc.’s Sales Consultant and Engineer experts collect the following pieces of information to build this model:

• All output device information including printers, copiers, scanners, and FAX machines.
• Printer volumes
• Copier page counts
• Consumables usage
• Desktop usage capture
• Network printer & MFP usage capture
• Software usage capture
• We will also perform interviews with the users regarding printer usage, supplies, support, costs, issues and perceptions.

At Spartan Business Systems, Inc., our goal is to be the number one document solution company in South Carolina, and we are committed to doing what it takes to reach this goal by putting our customer's best interest first and providing "best in class" solutions. Contact Us today and begin realizing savings to your bottomline.